WCSGA - 2024 Board Meetings

 

August 19, 2024

 

The meeting began at approximately 3:30pm.

 

Attending:

John Leal – President (on site)

Doug Coulson – Secretary (on site)

Tom Thorpe – Treasurer (on site)

 

CTP/HIO Coordination

  • Proposed making entry mandatory and collecting with tournament fee
  • Will communicate that this will be put to a vote at the member meeting, if denied we need a volunteer coordinator, if no volunteer the board will bypass the vote and make it mandatory – Doug

 

Officer Vote

  • Voting on 2 year term for all positions, will keep President/VP combined while it’s John
  • Will do by show of hands at meeting, not online
  • Send notice for election with meeting agenda, other nominees must submit by Aug 29

 

Luncheon

  • Same menu as last year
  • Will use Golf Genius for signups, registration is required to attend - Doug

 

Club Championship

  • Meeting agenda, send email to members by Aug 22 - Doug
    • Luncheon - Tom
    • Treasurer’s report – Tom
    • Gifts for Carol (gift card), Scott (gift card), Tony (balls) – John
    • Raffle (5 gift cards) – John
    • Officer vote – John
    • CTP/HIO mandatory entry vote – John
    • Highest birdies award – John
    • Pace of play reminder – John
    • Tournament results (low gross, flight places, CTP) - Doug
    • Golf Genius refresher, Age Shooter awards – Doug

 

The meeting adjourned at approximately 4:40pm.

 

 

July 11, 2024

 

The meeting began at approximately 12:40pm.

 

Attending:

John Leal – President (on site)

Doug Coulson – Secretary (on site)

Tom Thorpe – Treasurer (on site)

Robert Schoppe – Board Member (on site)

 

Absent:

John Carrick – Board Member

 

Debris Rule

  • Discussed significant debris on course from summer storms and appropriate rule for debris piles
  • Confirmed debris piles not marked as inside hazards will be considered free drops if the ball is found in the pile

 

Club Championship

  • Confirmed we will keep minimum round requirement at 10 for members joined prior to 2024
  • Due to course conflict on Sep 10 alternate dates being evaluated
    • Doug may have conflict for Sep 17/19
    • John to check on Sep 9 and 11 to go with Sep 12, and Sep 24/26
  • Meeting agenda will be confirmed at next board meeting

 

Officer Roles

  • Revisited need to confirm ongoing roles and responsibilities
  • Agreed to focus on responsibilities and fit within roles
  • Will update By-Laws and other documentation as necessary once confirmed
  • All officer terms expire at end of 2024, all expressed interest in pursuing another term, there will be a member vote this year

 

Tournament Payouts

  • Confirmed we are rounding to whole $
  • John will document the payout process

 

Limiting Tournament Rosters

  • Doug confirmed how GG is setup to limits round sign ups to 112 and puts those above threshold on a waitlist

 

Playing Other Courses and Interclub Events

  • Discussed WCSGA playing other courses periodically, decided against this since most already play other courses on different days
  • Discussed restarting interclub events, John will reach out to Hurricane Creek and others

 

Plano Senior Cup

  • Question on whether to continue based on the low turn our for WCSGA, left as TBD for 2025

 

Match Play

  • Discussed the limited interest and challenges to efficiently support this
  • Decided to discontinue
  • Tom proposed we look for alternate ways to utilize surplus association funds, agreed to evaluate increasing some other tournament payouts in 2025

 

Tournament Fees

  • Discussed increasing the $5 fee to $10 to raise the payouts, not sure this would be supported by majority of members
  • Also discussed making CTP/HIO/Skins mandatory to set an overall fee with single collection point
  • Will likely put these to a member vote this year

 

 

The meeting adjourned at approximately 1:30pm.